Development Administrative Assistant and Database Administrator

The National Partnership for Women & Families – a preeminent women’s rights and health advocacy organization with a $9 million budget and an $18 million dollar endowment – is looking for an administrative assistant and database administrator to join our Development team and contribute to all aspects of our fundraising program.

Position Summary

The Development Administrative Assistant and Database Administrator reports to the Director of Development Operations and plays an integral role in the Development Department. This position works collaboratively and strategically with members of the Development team, supporting the department on a range of administrative, fundraising and development activities. It is a terrific opportunity for a motivated team player with exceptional project and time management, organizational, and interpersonal skills, who is eager to learn fundraising principles and practices in a non-profit environment.

Key Responsibilities

  • Manage and maintain day-to-day administration of the donor constituent records database (Salesforce).
  • Ensure gifts and pledges are accurately recorded and promptly acknowledged; work with colleagues across the organization to facilitate the pledge fulfillment and acknowledgement process; report daily revenue to the accounting department and work with Development team and accounting to reconcile monthly revenue reports.
  • Participate and support in the strategic planning and implementation of all fundraising activities, including the annual gala and the Annual Campaign.
  • Provide Development Department administrative support; interact with staff throughout the department and organization at large, as well as with vendors, donors and the general public; manage department subscriptions and external accounts.
  • Provide back up for the front desk receptionist and perform other administrative duties as needed.


  • Experience with and aptitude for relational databases; strong database skills, including high-level data entry, tracking and analyzing data and data forensics; knowledge of Salesforce a definite plus.
  • 2-3 years of practical database experience required.
  • Proficient in Microsoft Office Suite; solid knowledge and comfort with word processing, spreadsheets, mail merge and advanced functions.
  • Nonprofit fundraising experience and/or familiarity with advocacy work from the perspective of a non-profit advocacy group or similar organization is preferred.
  • Bachelor’s degree a plus.
  • Excellent organizational and interpersonal skills; ability to work well with colleagues in the Development Department as well as with colleagues across the entire organization and external stakeholders.
  • Positive attitude and a sense of humor; a self-motivated, detail-oriented team player who can work independently in a deadline-driven environment, and successfully manage multi-functional projects, priorities and timelines with minimal supervision.

Benefits, Salary and How to Apply

Salary for this position is $43,000/year and includes a generous benefits package. To apply, please submit a cover letter, resume, writing sample, and two references to with the subject line Development Assistant. Applications will only be accepted by email, and position will remain open until a qualified candidate is chosen. The National Partnership may choose not to consider incomplete or inaccurately submitted applications.

About the Organization

For more than 45 years the National Partnership has fought for every major policy advance that has helped this nation’s women and families. We work to foster a society in which workplaces are fair, discrimination is a thing of the past, women’s reproductive health and rights are secure, everyone has access to quality, affordable health care and every person has the opportunity to achieve economic security and live with dignity. Founded in 1971 as the Women’s Legal Defense Fund, the National Partnership for Women & Families is a Washington, DC-based nonprofit, nonpartisan 501(c)3 organization with the mission of improving the lives of women and families. We are committed to gender equality and social and economic justice, and our focus remains steadily on those with the least, who struggle the most and face the greatest barriers.

The National Partnership is committed to equal employment opportunity. We value and encourage diversity and seek applications from all qualified applicants without regard to gender, race, color, national origin, disability, age, religion, sexual orientation, gender identity, veteran status or any other factor protected by law. Women, men, people of color, people with disabilities, LGBTQI individuals and veterans are encouraged to apply. Please see "EEO is the Law" for more information on Equal Employment Opportunities.